State Taxes

This page contains information for employees in the following situations:

  • Living and working in Indiana
  • Living outside but working in Indiana
  • Living and working outside of Indiana

Use the Table of Contents button to the right to jump to a section or instructions.

Living and Working in Indiana

Employees who live and work in Indiana can manage their state withholdings in the Employee Center task tile in One.IU. We encourage staff to use the Paycheck Modeler or Savings Tool to calculate your potential take-home pay based on changes to tax withholding and other scenarios.

Living Outside but Working in Indiana

Employees of Indiana University who perform services solely in Indiana may not be subject to Indiana state tax withholding if the employee’s permanent residence is in one of the following states:

  • Kentucky
  • Michigan
  • Ohio
  • Pennsylvania
  • Wisconsin

The State of Indiana has established reciprocity agreements with these states. This means that the employee will not be charged Indiana state tax if they complete and submit the IN Form WH-47, Indiana Certificate of Residence. This form does not exempt employees from applicable local income taxes, such as county taxes, for the state of Indiana or taxes imposed in your state of residence.

Steps to Submit the IN Form WH-47
  1. Locate the IN WH-47 form in the Employee Form Library. If you wish to have state taxes withheld from your pay from your state of residence, also locate and complete your state's tax withholding form.
  2. Submit the completed forms to UCO Payroll. Include your name, state of residence, and 10-digit university ID number with your forms. The following are secure submission methods:
    • Mail: 400 E 7th St, Rm 529, Bloomington, IN 47405
    • Secure fax: (812) 856-4681

      Never email tax forms! Email is not a secure transmission method for critical data such as your Social Security Number (SSN).

  3. UCO Payroll will update your tax withholding. Monitor your paychecks to ensure you are being taxed appropriately. Review the View Paychecks Online page to learn how to view your pay advices in the Employee Center.

 

Living and Working Outside of Indiana

Employees of Indiana University who perform services solely in a state other than Indiana are not subject to Indiana tax withholding. Indiana is registered as an employer in most states and is able to withhold taxes on your behalf in those states. Employees who live and work outside Indiana for 90 consecutive days within a 12 month period should update their state withholding by following the steps outlined below.

As of 2020, the following states forgo individual income taxes: Alaska, Florida, Nevada, South Dakota, Texas, Washington, and Wyoming. Individuals living and working in New Hampshire or Tennessee only pay income tax on dividends and income from investments.

Steps to Update State Withholding

Updating your address in the Employee Center in One.IU does not update your tax withholding.

  1. Notify and receive approval from your supervisor. Your supervisor will contact IUHR who will facilitate the processing of an eDoc to begin the update process.
  2. Locate your state's tax form in the Employee Form Library. Complete the form.
  3. Submit the completed state withholding tax form to University Tax Services, Include your name, state of residence, and 10-digit university ID number with your form. The following are secure submission methods:
    • Mail: 400 E 7th St, Rm 505, Bloomington, IN 47405
    • Secure fax: (812) 856-4861
    • Slashtmp, a secure online file transfer service: Click here to access Slashtmp. Submit the file to taxpayer@iu.edu

      Never email tax forms! Email is not a secure transmission method for critical data such as your Social Security Number (SSN).

  4. University Tax Services will update your tax withholding. Monitor your paychecks to ensure you are being taxed appropriately. Review the View Paychecks Online page to learn how to view your pay advices in the Employee Center.