AE Fund Group Summary Report
Prior to reading the instructions on the AE Fund Group Summary Report, it is beneficial to review the following sections of the IU Accounting Standards Book to gain foundational information along with report requirements and best practices:
- Accounting Fundamentals Section
- Chart of Accounts and General Ledger Section
- Financial Statements Section
The AE Fund Group Summary Report was introduced to help analyze quarterly balances for auxiliary units based on organization classifications for key income statement and balance sheet balances. The report is designed to be run at a detail, industry, or campus level for executive analysis and decision-making.
The AE Fund Group Summary Report access is limited to Campus designees and RCs that have several auxiliary and/or service units.
The AE Fund Group Summary Report displays specific financial balances for reporting and non-reporting auxiliary organizations on a quarterly basis. Users have the option to include variance columns showing the actual to prior year and actual to budget variance percentages.
The report can be run at the detail, industry, and campus level. The detail level does not group the organizations and allows the user to see the organizations in a list format for the Responsibility Center (RC) or campus. The industry level groups the relevant organizations by their specific industry. This also displays industry totals for the particular RC, campus, or university. The final level is the campus level, which groups the organizations by their respective campus.
The AE Fund Group Summary Report is updated using the ASET Org Maintenance Application in IUIE where the report obtains the organizational data displayed. The accuracy of the report is dependent on the specifications input in the ASET Org Maintenance Application. To see current ASET Org Maintenance information, the Auxiliary Organization Information for ASET report can be run in Controller's Office Reporting Tools. The ASET Org Maintenance Application is currently monitored and updated by University Accounting and Reporting Services once a year.
Define the search parameters to return results relevant to your organization or to a specific account. The search parameters available in the AE Fund Group Summary Report are divided into three parameter types: chart of account report parameters, report specific parameters and display parameters.
If there are questions related to running the report, requirements or reviewing results, please contact your (RC) fiscal officer or campus office. Each campus may have individual specific requirements related to the report, be sure to reach out to the related campus office or fiscal officer prior to quarter closings.
General Notes: Do not include any special characters other than approved wildcards in any of the below parameters.
Click Save Parameter Settings to save your parameters for future use of this report. For instructions on how to save settings, review the Save Parameter Settings document on the Controller's Office Reporting Tools page.