Auxiliary and Other Revenue Producing Activities

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A revenue producing activity (RPA) is established when revenue is generated from the sale of products and/or services provided by the University or University employees. Revenue producing activities can be for both internal and external sales and can be processed on campus or off. In general revenue earned assists in IU’s mission of education and public support, but is not exclusive to the missions. All new revenue generating activities within IU must be approved prior to accepting revenue pursuant to IU policy FIN-TRE-121 Establishing and Modifying Revenue Producing Activities (RPA). Existing activities with changes or expansions to business practices must be reviewed and approved before the changes are implemented.

Indiana University engages in many revenue-generating activities. Revenues from tuition are the University’s primary form of financial support, followed closely by State support & grants, but many other revenue streams play an important role. Maintaining and expanding IU’s revenue base is important to maintaining the quality of education the university offers. On the other hand, as a public university, Indiana University must approach recording these revenue streams in a way that is compliant with the public policies that govern IU. This document is intended to assist IU’s fiscal officers and departments in evaluating revenue streams under applicable laws and policies, and provide guidance on how to properly record the revenue streams.

Capital Asset Purchases and Allocation of Depreciation on Recharge/Service Center Accounts - provides detailed information about allowable purchases of capital assets associated with recharge activity and the process of recovering depreciation in recharge rates.

Internal and Service Billing Documents - provides information about billing for goods or services between IU units, including the recording of revenues and related expenses between university accounts using Internal and Service Billing documents.

Rebate Revenue/Applicable Credits for Recharge and Federal Grants - provides an overview of what is required when the university receives a rebate revenue from a supplier related to a recharge activity or a federally sponsored project including the procedure and the timing of events that will occur to accurately record the rebate revenue in compliance with Uniform Guidelines.

Rate Submission Requirements for Recharge Centers - discusses the importance of submitting recharge rates and the reporting and compliance required of recharge/service centers.

Allocating Costs to Internal and External Activity - provides guidance to recharge/service centers on how to allocate costs to internal and external activities including examples of proper allocation methods.

Unallowable Expenses for Recharge/Service Centers - provides guidance to identify unallowable expenses for recharge activities, as defined by Uniform Guidance, and how to properly account for these expenses.